Manual data entry
Hand keyed data entry burns hours every day, ties up staff and invites input errors.
SOLUTION
AI process automation for B2B operations
Turn disconnected manual processes into continuous automated pipelines with no bottlenecks.
AI process automation for B2B operations
OKAXI builds intelligent automation pipelines for B2B companies. We apply AI to process documents, route tasks automatically between departments, and integrate cleanly through the Apache Kafka message broker and a Microservices architecture so the system runs continuously with no bottlenecks.
Core technology
- AI / NLP
- Apache Kafka
- Microservices
- Workflow Engine
- REST & gRPC
- PostgreSQL
- Docker & Kubernetes
- CI/CD
What manual operations cost you
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Slow reconciliation
Manual end of period reconciliation drags on, with figures that drift and are hard to trace.
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Approval bottlenecks
Email and paper approvals crawl, leaving requests and projects stuck for days.
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Fragmented data
Information scattered across files and systems keeps reporting late and hard to audit.
Before and after automation
Before (manual)
- Hours of manual entry each day
- End of period reconciliation that drifts
- Approvals waiting in email for days
- Reports compiled by hand, always late
After (AI automated)
- AI extracts documents and enters data in seconds
- Real time reconciliation with instant mismatch alerts
- Tasks routed and approved automatically by rule
- Dashboards updated continuously, fully traceable
The OKAXI three step flow
- 01
Map and digitize the process
Break down the current workflow, identify bottlenecks and the highest priority automation points.
- 02
Build the automation pipeline
B2B software development connecting your systems over Kafka and Microservices, with AI on the steps that need judgment.
- 03
Run and improve continuously
Monitor in real time, measure the impact and extend automation to the next process.
From disconnected manual processes to an AI Agent automated flow
Committed optimization metrics
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Less manual work
Cut most repetitive entry and routing, freeing your people for high value work.
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Fewer human errors
AI and automated validation rules remove keying mistakes and reconciliation drift.
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Shorter processing time
Processes run continuously 24/7, moving handling time from days to hours or minutes.
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Measurable ROI
Track hours saved and error rate reduction, with transparent monthly impact reporting.
Technical FAQ
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Will our system go down while automation is deployed?
No. OKAXI deploys one independent pipeline at a time on a Microservices architecture, so automating a single process never forces the whole system to stop. We use parallel deployment, phased cutover and safe rollback, keeping operations continuous throughout the infrastructure upgrade.
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How does the Kafka message broker support system continuity?
Apache Kafka acts as a buffering queue between services. When a service is briefly overloaded or under maintenance, messages stay in the queue and are reprocessed once the service is ready, so no data is lost and no bottleneck forms. This is the foundation for extending automation without disturbing processes already running.
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Does the solution integrate with our existing B2B software?
Yes. We build B2B software that connects over APIs and Kafka to your existing ERP, CRM and internal systems, with no full replacement required. The pipeline reads and writes directly into your systems, preserving the technology investment you already made.
Turning automation into reality
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An automation solution only holds up when a dedicated team and a rigorous CI/CD process bring it to life.
See software outsourcing -
A stack of Python, C#, Kafka and Docker is the engineering assurance behind every automation system.
Explore our tech stack
Ready to automate your processes?
Get a free process assessment. We point out which process to automate first and estimate the impact.
Get a Free Process Assessment